Timeline

• Call for workshop proposals will close in early 2024. Deadline is February 12, 2024.

• Once you submit your proposal, you should receive an email from Airtable with a copy of the information you've shared with us here. This email will be sent from workshops@sca.coffee on behalf of Airtable Automations <noreply+automations@airtableemail.com>, and we strongly recommend that you ensure you can receive emails from both these addresses (i.e., they aren't blocked by any filters).

• Decision notifications will be sent out via email to the listed primary contact from the SCA workshops team from the workshops@sca.coffee address. We are anticipating these will be sent in mid-March, but this timeline may shift if we receive a large number of proposals to review.

• Supporting documents for accepted workshop proposals are due at various times after submission (see more information in the “Workshop Proposals Section” below.)

Other important information

• Marketing and promotion of commercial products or services is strictly prohibited. The intent of the program is to provide quality workshops focused on educational content, free from commercial influence or bias. Also, all presentations and materials must adhere to the SCA House Rules, particularly that materials should not violate anyone else’s intellectual property rights or include any language that expressly or implicitly identifies individuals, companies, or other organizations as objects of criticism (defamation). We also strongly recommend that presenters and panelists follow the style guide outlined for speakers and presentations, especially if you are speaking about coffee price or people. 

• Selection Process: Each proposal is individually read and rated by the SCA workshops team. Ratings are based on such factors as (but not limited to) speaker credentials, subject relevance, originality, and learning objectives.

What is Provided? 

Here’s a list of what the SCA will provide you as a workshop instructor. Did we miss something you’re curious about? Email us at workshops@sca.coffee

• Workshop Space: We have planned for a few different workshop areas at World of Coffee, so your workshop will be scheduled in the room that best fits! Room types include:

• Barista (Espresso): 6 espresso machine stations and espresso grinders

• Brewing/Sensory/Cupping: Room equipped with hot water towers and bulk coffee grinders

• Roasting: Area equipped with sample roasters

• Tabletop: No equipment required.

• Equipment/Supplies: Equipment and supplies will be provided for your workshop. We will equip each workshop with the expected supplies (e.g. coffee, tampers, scales, kettles, etc.). Your supply list (more on that below) helps us identify any additional supplies needed.

• Registration/Promotion: We handle all registration for workshops alongside World of Coffee registration. We will also be promoting workshops as a feature of the show. We hope that you will promote that you will be instructing, too!

• Honorarium: Each lead workshop instructor is offered payment of €150 per workshop.

• Station Instructors: We’ll recruit other volunteers who are vetted for experience to support you during your workshop, setting-up activities, leading smaller groups of learners, pulling espresso shots or brewing coffee.

• Other Workshop Support: SCA staff are here to help you deliver the best workshop experience possible in the lead up to World of Coffee.

Accepted Workshop Proposals 

We will be in touch in early 2024 to let you know if your workshop proposal has been accepted. If your workshop is accepted, we’ll ask for a few more pieces of information from you:

• Due upon workshop acceptance:

• Instructor Information: A profile picture, short bio, and a signed speaker agreement. 

• Due afterwards:

• Lesson Plan: A detailed outline of your workshop, including timings and station instructor roles. Download examples here. 

• Supply List: We will have the basics covered, but let us know if you need specific equipment or supplies to run your workshop. Examples include specific coffee requirements, TDS equipment, a copy of the SCA Coffee Taster’s Flavor Wheel. 

• Station Instructors Needed: Workshops can have up to 36 attendees, so we provide support to Workshop Instructors with Station Instructors. These are volunteers who are vetted for experience in your workshop area or general teaching/training. Generally we recruit anywhere from 1-6 station instructors per workshop. Keep this in mind as you develop your proposal and let us know how many folks you need to best execute your workshop and workshop activities. 

• Due early June 2024

• Slide Show / Presentation: No workshop is complete without a presentation to go along with your teaching! We will provide an opening and closing slide for your workshop, but you’ll create the rest. Due when your rehearsal takes place. 

• Printed Materials / Handouts: Most attendees like to have some sort of worksheet or supporting document. These materials can be a summary of your workshop, worksheets, resources that people can refer back to for key learning items, tools, or links to resources they can reference later. 

• Workshop Rehearsal: In the weeks prior to World of Coffee Copenhagen, we will schedule an online rehearsal with you and the station instructors assigned to your workshop. This is a change for everyone to meet in advance, review the workshop flow and activities. We will also provide logistical information for World of Coffee.